April 14, 2020

Videoconferencing Tips

By: Nicholette Macklin

Below are five quick tips for maintaining professionalism when video conferencing for work:

Image from videoworld.com 

1. Find a Good Location

Be sure to set up your device in an area that would not be distracting to other participants. For example, if you are working from home with other people, avoid having them in the background. Keep the camera aimed in a way where you can be eye level and avoid distracting angles. 

 

2. Dress for Your Audience

Yes, unfortunately, working from home still means you have to be presentable during video calls. Pajama tops and messy hair do not get a pass, even in these situations. Dress as you would for any face to face meeting (at least from the top up, wink)

 

3. “Can everyone mute themselves, please?”

Always keep your device on mute if you are not the speaker. Microphones can pick up the smallest of noises. Background noise is distracting and, sometimes, can cause frustration for other participants or the speaker. Be courteous and only unmute when the time presents itself.

 

4. Avoid Multitasking

It can be tempting to work on other things while on a video call, but it can also be noticeable. Keep in mind, even though the call is virtual, your video is still available for everyone to see and you don’t want to come off rude or unprofessional. 

 

5. Test Your Device in Advance

Especially if you’re the host! Make sure your microphone works, video quality is clear, and the internet connection is good. Technical difficulties happen, but sometimes they can be avoided as well. Use a coworker, friend, or family member to do a test run to make sure everything is working properly.

 

About the author...

 

Nicholette Macklin is a 2013 graduate of the University of South Carolina and serves on the Young Alumni Council. She currently lives abroad in Munich, Germany and works as an International Business Development Manager for the South Carolina Department of Commerce.  

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